Email notifications are a great way to notify your administrators or your Contacts that something interesting happened in CHEQROOM.


*This module is not activated by default. Want it for your account? Get in touch.

Creating a new notification

  • Click Settings, next click Notifications
  • Click New notification

Choosing a trigger


  • New reservation
  • Cancelled reservation
  • Reservation due
  • Reservation overdue
  • Reservation PDF generated
  • Added Reservation Comment


  • New check-out
  • Check in
  • Check-out due
  • Check-out overdue
  • Undo check-out
  • Extend check-out
  • Check-out PDF generated
  • Added Check-out Comment


  • New contact
  • Contact PDF generated
  • Added Contact Comment
  • Blocked Contact
  • Unblocked Contacts


  • Set Flag
  • Clear Flag
  • Item expired
  • Item unexpired
  • Change Location
  • Added Item Comment

Configuring the trigger

  • Give this trigger a unique name
  • Choose when it should trigger (only  due / overdue)
  • Choose Email

Write your message

You can either write static messages (always the same email) or you can use the dynamic fields from the Fields Picker to make your email super relevant to the actual Check-out it was triggered for.

  • Fill in the To field with a static email address (e.g. or use a dynamic field. E.g. email it to the Contact of the Check-out with  {{}} 
  • Enter an Email subject
  • Write the Email body

Preview your email

  • Check if everything looks okay
  • You can still go back to make changes
  • Click Add when you're done

You're done!

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