When you have a lot of gear and a lot of racks and a lot of equipment rooms, it might be a good idea to create a structured equipment position overview. This will list your items’ exact storage position by marking them accordingly:
Use R01, R02 … to mark the equipment room (or to mark the rack if you have your gear in one facility)
Use SH01, SH02 … to mark the shelf position
Combine them as you see fit: R01-SH02, R03-SH01...
Configuration
You can add the items' exact equipment room position in Cheqroom by creating a custom field for Items:
Click Settings in the bottom left corner of your screen
Then click Fields
Next, make sure you selected 'Items'
Click Add field in the top-right corner
Choose Dropdown list as the type of field and add a Name
Choose to make the field appear when adding a new item
Choose to make the field required
Choose to have it as a filter option on your item page overview
Click Add field
Using the custom field
To start using this custom field and filter by your items' shelf position, you have to first add each item's position by filling in the custom field you just created:
Adding the item's position
Click Items and select an Item
Go to the Info tab
Check the box 'Show blank fields'
Choose the correct equipment room position for that item
The update is automatically saved
Updating the position of many Items at once
Click Items in the Table view
Select multiple Items using the checkboxes
Click Bulk actions, next click Edit items...
Update the items' positions
Click Update to save your changes
Filter by Items' equipment room positions
Click Items
Type a shelf or room position
Only the items located at that exact position in the equipment room will be listed:
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