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How To: Managing Consumable Items in Cheqroom
How To: Managing Consumable Items in Cheqroom
Franz Prowant avatar
Written by Franz Prowant
Updated over 2 weeks ago

Consumable items are supplies or materials that get used up over time, like batteries, paper goods, or filters. Consumables are a type of bulk item that is not expected to return on check in. When an item is marked as consumable, a user can indicate how many items were used during their check out and automatically reduce the overall quantity of that bulk item. Here's how to effectively manage consumables items in Cheqroom.

💡 Only bulk items can be considered consumable


What are Consumable Items?

Consumable items are assets that:

  • Get depleted or used up during normal use

  • Need regular replenishment

  • Can be tracked in bulk quantities

Some examples of consumable items you may want to consider tracking in Cheqroom:

  • Paper goods that are used during a check out

  • Disposable packing supplies

  • Swag items or samples handed out at events

  • Filters

  • Masks, gloves, and other protective gear



Setting Up Consumable Items

You can mark an item as consumable by editing an individual item, or through the item importer.

Editing a single item:

  1. Navigate to a bulk item's details page

  2. Click on "Edit"

  3. Enable the "Allow for Consumable" toggle

  4. Set the initial quantity

  5. Save your changes

Using Item Importer, use the following column configuration to import consumable items

  1. Set Kind-> Bulk

  2. Set Consumable -> True

  3. Set Quantity -> Amount


How to Check In Consumable Items

Consumable items are checked out like any other bulk item in Cheqroom. To properly account for any quantity used up during that check-out, a use can mark a quantity of the item as consumed during check in.

  1. Navigate to the Check In screen for your active reservation

  2. Locate the consumable item(s) in your check-in list

  3. Use the three dot menu to mark a quantity as consumed.

    • If all items were used, enter the full checked out amount

    • If only some items were used, enter the used quantity.

    • Any remaining items can be checked-in

  4. Add any relevant comments about usage or condition

  5. Complete the check-in process by clicking "Check In"

The system will automatically update item quantity based on the amount consumed entered during check-in. For example, 20 T-Shirts were checked-out to hand out at an event, but only 15 were given away. On check in, mark 15 T-shirts as consumed, and the remaining 5 should be checked in. The total quantity of T-shirts in inventory will be reduced by 15. See the item history for information on who consumed the item and the amount that was deducted for the overall quantity.


FAQ

Who are consumables available for?

  • Consumables are available for customers on our Business and Enterprise plans. If you are interested in adding consumables to your workspace, contact success@cheqroom.com

Can any bulk item be consumable?

  • Yes! But, bulk items don’t have to be consumable.

Can an item be both consumed and checked in?

  • Yes, bulk items marked as consumable can be partially consumed and the remainder checked in. Only consumed quantity will deduct from the item's overall quantity.

Are consumable check in available on the mobile app?

  • At this time, marking an item as consumed is only available on desktop.

What kinds of items should be consumable?

Can an individual item be consumable?

  • No, only bulk items can be marked as consumable.

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