Cheqroom's key features explained

How our most important key features work and what they can do for you

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61 articles in this collection
Written by Vincent, Jeroen, Mathilde and 3 others
Items & Kits

Navigating your public equipment list

This article shows you the basic functionalities of the public equipment list
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Written by Wendy
Updated over a week ago

Items overview

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Written by Vincent
Updated over a week ago

🎥 Setting up a public equipment list

Learn how to configure, create and embed your equipment list
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Written by Wendy
Updated over a week ago

Customizing your public equipment list

How to customize your public equipment list to your liking.
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Written by Wendy
Updated over a week ago

Adding new Items

Adding new pieces of equipment to your inventory
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Written by Vincent
Updated over a week ago

🎥 Keeping track of equipment state with Flags

How to mark items in your inventory that need cleaning, need maintenance, need repair, etc
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Written by Vincent
Updated over a week ago

Organizing Your Equipment In Categories

You can store different types of inventory under your own customized categories to make your equipment easy to navigate and easier to manage
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Written by Vincent
Updated over a week ago

🎥 Importing equipment from a spreadsheet

How to import assets from a CSV file into your Cheqroom account
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Written by Vincent
Updated over a week ago

Updating your equipment from the spreadsheet by using the import feature

How to update equipment via a CSV file into your Cheqroom account
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Written by Wendy
Updated over a week ago

Adding extra fields to Items

Add custom fields to your Items so you can add more information
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Written by Vincent
Updated over a week ago

Attaching important files to equipment, bookings or contacts

Add attachments to your items, bookings or contacts
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Written by Vincent
Updated over a week ago

Updating item information in bulk

Modifying many items in a single action by using the bulk edit panel
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Written by Vincent
Updated over a week ago

Updating equipment images in bulk

Changing the picture for multiple items in a single click
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Written by Vincent
Updated over a week ago

Removing an Item from your inventory

Deleting old, lost or broken items from your equipment list by retiring them
Vincent avatar
Written by Vincent
Updated over a week ago

Grouping Items together in Kits

The Kits module allows you to bundle items and track equipment that travels together in e.g. a flightcase
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Written by Vincent
Updated over a week ago

Kits overview

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Written by Mathilde
Updated over a week ago

Duplicating Items and Kits

How to copy your existing equipment instead of entering it again, one-by-one
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Written by Vincent
Updated over a week ago

🎥 Keeping track of warranty dates

Stay on top of your equipment's warranty information across your inventory
Vincent avatar
Written by Vincent
Updated over a week ago
Reservations, Check-outs & Custody

🎥 Equipment picking with the mobile app

A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.
Andy avatar
Written by Andy
Updated over a week ago

🎥 Using Equipment picking with the web app

A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.
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Written by Andy
Updated over a week ago

How to activate equipment picking

A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.
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Written by Andy
Updated over a week ago

🎥 Reservation overview

A quick overview of Reservations in Cheqroom
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Written by Vincent
Updated over a week ago

How to add equipment to your Bookings

How to add Items and/or Kits to Reservations or Check-outs
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Written by Mathilde
Updated over a week ago

🎥 Creating a Reservation

How to make a Reservation or create a booking for the future
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Written by Mathilde
Updated over a week ago

Closing Reservations

How to complete Reservations without converting them into Check-outs
Mathilde avatar
Written by Mathilde
Updated over a week ago

Using recurring Reservations

Schedule the exact same equipment one-time or on a repeating basis
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Written by Vincent
Updated over a week ago

Creating a Reservation Checklist

Create and attach a Reservation Checklist to each Reservation in Cheqroom
Mathilde avatar
Written by Mathilde
Updated over a week ago

Updating the title of a booking

Giving your Reservations and Check-outs a descriptive title so they are easily recognizable
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Written by Vincent
Updated over a week ago

🎥 Check-out overview

A quick overview of Check-outs in Cheqroom
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Written by Vincent
Updated over a week ago

🎥 Creating a Check-out

How to make a Check-out or mark equipment that has been picked up from equipment room
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Written by Mathilde
Updated over a week ago

Changing the details of a Check-out

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Written by Vincent
Updated over a week ago

Extending a Check-out

Updating or postponing when equipment in a Check-out is due back
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Written by Vincent
Updated over a week ago

Draft Reservations or Check-outs

An incomplete booking will be saved in Cheqroom as a draft
Mathilde avatar
Written by Mathilde
Updated over a week ago

🎥 How to complete a Check-in

How to complete a check in when bringing back your equipment
Mathilde avatar
Written by Mathilde
Updated over a week ago

Handling partial Check-ins of equipment

Checking in only one or a few items of the total Check-out
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Written by Vincent
Updated over a week ago

🎥 Adding custom fields to bookings

Add extra fields to your Reservations and Check-out
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Written by Vincent
Updated over a week ago

Archiving old Reservations & Check-outs

Remove passed bookings from your Active List
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Written by Vincent
Updated over a week ago

Viewing your own equipment booking schedule

Have a quick overview of your personal reservations and check-outs
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Written by Mathilde
Updated over a week ago

🎥 Use Custody for long term equipment lend-outs

Use the Custody feature to create Check-outs without a due date
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Written by Vincent
Updated over a week ago

Releasing custody of an item at a different location

How to allow users to release custody at a different location than the original one
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Written by Jeroen
Updated over a week ago

🎥 Generating PDF documents

Create and attach Reservation checklists or Check-Out agreements to bookings
Mathilde avatar
Written by Mathilde
Updated over a week ago

Equipment maintenance, inspections and repair

Plan maintenance, inspections and repair for your valuable equipment
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Written by Vincent
Updated over a week ago