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Cheqroom's key features explained
Cheqroom's key features explained
How our most important key features work and what they can do for you
+3
61 articles in this collection
Written by
Vincent,
Jeroen,
Mathilde
and 3 others
Workspaces, give every team their digital gear cage.
Written by
Maria Benitez Bedoya
Updated over a week ago
How to Spotcheck With The Web App
Use the Spotcheck feature to check on the spot if all the equipment in a kit, category, booking or equipment room is accounted for and ready
Written by
Wendy
Updated over a week ago
🎥 How To Spotcheck With The Mobile App
Using Spotcheck from your device to see if all the equipment in a kit, category, booking or equipment room is accounted for and ready to go
Written by
Wendy
Updated over a week ago
🎥 How to configure Spotcheck
Use the Spotcheck feature to check on the spot if all equipment in a kit, category, booking or equipment room is accounted for.
Written by
Wendy
Updated over a week ago
🎥 General overview + When to use Spotcheck
Use the Spotcheck feature to check on the spot if all equipment in a kit, category, booking or equipment room is accounted for.
Written by
Wendy
Updated over a week ago
Cheqroom glossary
Check out the terms you will regularly see on Cheqroom
Written by
Vincent
Updated over a week ago
Items & Kits
Navigating your public equipment list
This article shows you the basic functionalities of the public equipment list
Written by
Wendy
Updated over a week ago
Items overview
Written by
Vincent
Updated over a week ago
🎥 Setting up a public equipment list
Learn how to configure, create and embed your equipment list
Written by
Wendy
Updated over a week ago
Customizing your public equipment list
How to customize your public equipment list to your liking.
Written by
Wendy
Updated over a week ago
Adding new Items
Adding new pieces of equipment to your inventory
Written by
Vincent
Updated over a week ago
🎥 Keeping track of equipment state with Flags
How to mark items in your inventory that need cleaning, need maintenance, need repair, etc
Written by
Vincent
Updated over a week ago
Organizing Your Equipment In Categories
You can store different types of inventory under your own customized categories to make your equipment easy to navigate and easier to manage
Written by
Vincent
Updated over a week ago
🎥 Importing equipment from a spreadsheet
How to import assets from a CSV file into your Cheqroom account
Written by
Vincent
Updated over a week ago
Updating your equipment from the spreadsheet by using the import feature
How to update equipment via a CSV file into your Cheqroom account
Written by
Wendy
Updated over a week ago
Adding extra fields to Items
Add custom fields to your Items so you can add more information
Written by
Vincent
Updated over a week ago
Attaching important files to equipment, bookings or contacts
Add attachments to your items, bookings or contacts
Written by
Vincent
Updated over a week ago
Updating item information in bulk
Modifying many items in a single action by using the bulk edit panel
Written by
Vincent
Updated over a week ago
Updating equipment images in bulk
Changing the picture for multiple items in a single click
Written by
Vincent
Updated over a week ago
Removing an Item from your inventory
Deleting old, lost or broken items from your equipment list by retiring them
Written by
Vincent
Updated over a week ago
Grouping Items together in Kits
The Kits module allows you to bundle items and track equipment that travels together in e.g. a flightcase
Written by
Vincent
Updated over a week ago
Kits overview
Written by
Mathilde
Updated over a week ago
Duplicating Items and Kits
How to copy your existing equipment instead of entering it again, one-by-one
Written by
Vincent
Updated over a week ago
🎥 Keeping track of warranty dates
Stay on top of your equipment's warranty information across your inventory
Written by
Vincent
Updated over a week ago
Reservations, Check-outs & Custody
🎥 Equipment picking with the mobile app
A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.
Written by
Andy
Updated over a week ago
🎥 Using Equipment picking with the web app
A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.
Written by
Andy
Updated over a week ago
How to activate equipment picking
A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.
Written by
Andy
Updated over a week ago
🎥 Reservation overview
A quick overview of Reservations in Cheqroom
Written by
Vincent
Updated over a week ago
How to add equipment to your Bookings
How to add Items and/or Kits to Reservations or Check-outs
Written by
Mathilde
Updated over a week ago
🎥 Creating a Reservation
How to make a Reservation or create a booking for the future
Written by
Mathilde
Updated over a week ago
Closing Reservations
How to complete Reservations without converting them into Check-outs
Written by
Mathilde
Updated over a week ago
Using recurring Reservations
Schedule the exact same equipment one-time or on a repeating basis
Written by
Vincent
Updated over a week ago
Creating a Reservation Checklist
Create and attach a Reservation Checklist to each Reservation in Cheqroom
Written by
Mathilde
Updated over a week ago
Updating the title of a booking
Giving your Reservations and Check-outs a descriptive title so they are easily recognizable
Written by
Vincent
Updated over a week ago
🎥 Check-out overview
A quick overview of Check-outs in Cheqroom
Written by
Vincent
Updated over a week ago
🎥 Creating a Check-out
How to make a Check-out or mark equipment that has been picked up from equipment room
Written by
Mathilde
Updated over a week ago
Changing the details of a Check-out
Written by
Vincent
Updated over a week ago
Extending a Check-out
Updating or postponing when equipment in a Check-out is due back
Written by
Vincent
Updated over a week ago
Draft Reservations or Check-outs
An incomplete booking will be saved in Cheqroom as a draft
Written by
Mathilde
Updated over a week ago
🎥 How to complete a Check-in
How to complete a check in when bringing back your equipment
Written by
Mathilde
Updated over a week ago
Handling partial Check-ins of equipment
Checking in only one or a few items of the total Check-out
Written by
Vincent
Updated over a week ago
🎥 Adding custom fields to bookings
Add extra fields to your Reservations and Check-out
Written by
Vincent
Updated over a week ago
Archiving old Reservations & Check-outs
Remove passed bookings from your Active List
Written by
Vincent
Updated over a week ago
Viewing your own equipment booking schedule
Have a quick overview of your personal reservations and check-outs
Written by
Mathilde
Updated over a week ago
🎥 Use Custody for long term equipment lend-outs
Use the Custody feature to create Check-outs without a due date
Written by
Vincent
Updated over a week ago
Releasing custody of an item at a different location
How to allow users to release custody at a different location than the original one
Written by
Jeroen
Updated over a week ago
🎥 Generating PDF documents
Create and attach Reservation checklists or Check-Out agreements to bookings
Written by
Mathilde
Updated over a week ago
Equipment maintenance, inspections and repair
Plan maintenance, inspections and repair for your valuable equipment
Written by
Vincent
Updated over a week ago
Booking Permissions
Booking Permissions 101
Use the Equipment access to prevent users without proper access from booking equipment they should not use.
Written by
Andy
Updated over a week ago
Enable Booking Permissions
This is the first step to allow your user to reserve and check-out your item groups.
Written by
Andy
Updated over a week ago
Create and Manage Your Item Groups
The item groups allow you to select the items you want to give booking permissions. In see articles, we will see how to create one.
Written by
Andy
Updated over a week ago
Grant Booking Permission to Your Item Groups
With your newly created item groups, you can now activate the permission for your users, so you don't have to worry about user access.
Written by
Andy
Updated over a week ago
Locations & Geo-positioning
Changing the location of an Item or Kit
How to update your Items' location in Cheqroom
Written by
Mathilde
Updated over a week ago
Adding items' exact equipment room position
How to add each item's shelf or rack position in your inventory room or warehouse facility
Written by
Mathilde
Updated over a week ago
How to Update the Equipment Geo Position?
Let's see how to keep track of your items. You can update the GPS position of an Item and see where it was scanned for the last time.
Written by
Andy
Updated over a week ago
Checking equipment in at another location
Manage Items and Kits that are checked out at one location but checked in at another
Written by
Vincent
Updated over a week ago
Reporting & Depreciation
🎥 Generate reports from Cheqroom
Generate reports about your equipment usage
Written by
Andy
Updated over a week ago
Calculate depreciation and book value of equipment
Know the expense cost and loss of value of your equipment at all times.
Written by
Mathilde
Updated over a week ago
Calendar
🎥 Syncing bookings to your existing calendar
Synchronize your reservation and check-out schedule to Google Calendar, Outlook or other calendar software with iCal
Written by
Vincent
Updated over a week ago
The availability calendar view for items
Have a better overview of your equipment usage and planning across time with the Gantt chart
Written by
Mathilde
Updated over a week ago
The availability calendar view for Kits
Have a better overview of your Kit usage and planning across time with the Gantt chart
Written by
Mathilde
Updated over a week ago