Cheqroom's key features explained

Workspaces, give every team their digital gear cage.

Written by Maria Benitez Bedoya
Updated over a week ago

How to Spotcheck With The Web App

Use the Spotcheck feature to check on the spot if all the equipment in a kit, category, booking or equipment room is accounted for and ready

Written by Wendy
Updated over a week ago

🎥 How To Spotcheck With The Mobile App

Using Spotcheck from your device to see if all the equipment in a kit, category, booking or equipment room is accounted for and ready to go

Written by Wendy
Updated over a week ago

🎥 How to configure Spotcheck

Use the Spotcheck feature to check on the spot if all equipment in a kit, category, booking or equipment room is accounted for.

Written by Wendy
Updated over a week ago

🎥 General overview + When to use Spotcheck

Use the Spotcheck feature to check on the spot if all equipment in a kit, category, booking or equipment room is accounted for.

Written by Wendy
Updated over a week ago

Cheqroom glossary

Check out the terms you will regularly see on Cheqroom

Written by Vincent
Updated over a week ago

Navigating your public equipment list

This article shows you the basic functionalities of the public equipment list

Written by Wendy
Updated over a week ago

Items overview

Written by Vincent
Updated over a week ago

🎥 Setting up a public equipment list

Learn how to configure, create and embed your equipment list

Written by Wendy
Updated over a week ago

Customizing your public equipment list

How to customize your public equipment list to your liking.

Written by Wendy
Updated over a week ago

Adding new Items

Adding new pieces of equipment to your inventory

Written by Vincent
Updated over a week ago

🎥 Keeping track of equipment state with Flags

How to mark items in your inventory that need cleaning, need maintenance, need repair, etc

Written by Vincent
Updated over a week ago

Organizing Your Equipment In Categories

You can store different types of inventory under your own customized categories to make your equipment easy to navigate and easier to manage

Written by Vincent
Updated over a week ago

🎥 Importing equipment from a spreadsheet

How to import assets from a CSV file into your Cheqroom account

Written by Vincent
Updated over a week ago

Updating your equipment from the spreadsheet by using the import feature

How to update equipment via a CSV file into your Cheqroom account

Written by Wendy
Updated over a week ago

Adding extra fields to Items

Add custom fields to your Items so you can add more information

Written by Vincent
Updated over a week ago

Attaching important files to equipment, bookings or contacts

Add attachments to your items, bookings or contacts

Written by Vincent
Updated over a week ago

Updating item information in bulk

Modifying many items in a single action by using the bulk edit panel

Written by Vincent
Updated over a week ago

Updating equipment images in bulk

Changing the picture for multiple items in a single click

Written by Vincent
Updated over a week ago

Removing an Item from your inventory

Deleting old, lost or broken items from your equipment list by retiring them

Written by Vincent
Updated over a week ago

Grouping Items together in Kits

The Kits module allows you to bundle items and track equipment that travels together in e.g. a flightcase

Written by Vincent
Updated over a week ago

Kits overview

Written by Mathilde
Updated over a week ago

Duplicating Items and Kits

How to copy your existing equipment instead of entering it again, one-by-one

Written by Vincent
Updated over a week ago

🎥 Keeping track of warranty dates

Stay on top of your equipment's warranty information across your inventory

Written by Vincent
Updated over a week ago

🎥 Equipment picking with the mobile app

A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.

Written by Andy
Updated over a week ago

🎥 Using Equipment picking with the web app

A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.

Written by Andy
Updated over a week ago

How to activate equipment picking

A fast intermediate step between reservations and check-outs that allows you to select and/or modify the right equipment on the fly.

Written by Andy
Updated over a week ago

🎥 Reservation overview

A quick overview of Reservations in Cheqroom

Written by Vincent
Updated over a week ago

How to add equipment to your Bookings

How to add Items and/or Kits to Reservations or Check-outs

Written by Mathilde
Updated over a week ago

🎥 Creating a Reservation

How to make a Reservation or create a booking for the future

Written by Mathilde
Updated over a week ago

Closing Reservations

How to complete Reservations without converting them into Check-outs

Written by Mathilde
Updated over a week ago

Using recurring Reservations

Schedule the exact same equipment one-time or on a repeating basis

Written by Vincent
Updated over a week ago

Creating a Reservation Checklist

Create and attach a Reservation Checklist to each Reservation in Cheqroom

Written by Mathilde
Updated over a week ago

Updating the title of a booking

Giving your Reservations and Check-outs a descriptive title so they are easily recognizable

Written by Vincent
Updated over a week ago

🎥 Check-out overview

A quick overview of Check-outs in Cheqroom

Written by Vincent
Updated over a week ago

🎥 Creating a Check-out

How to make a Check-out or mark equipment that has been picked up from equipment room

Written by Mathilde
Updated over a week ago

Changing the details of a Check-out

Written by Vincent
Updated over a week ago

Extending a Check-out

Updating or postponing when equipment in a Check-out is due back

Written by Vincent
Updated over a week ago

Draft Reservations or Check-outs

An incomplete booking will be saved in Cheqroom as a draft

Written by Mathilde
Updated over a week ago

🎥 How to complete a Check-in

How to complete a check in when bringing back your equipment

Written by Mathilde
Updated over a week ago

Handling partial Check-ins of equipment

Checking in only one or a few items of the total Check-out

Written by Vincent
Updated over a week ago

🎥 Adding custom fields to bookings

Add extra fields to your Reservations and Check-out

Written by Vincent
Updated over a week ago

Archiving old Reservations & Check-outs

Remove passed bookings from your Active List

Written by Vincent
Updated over a week ago

Viewing your own equipment booking schedule

Have a quick overview of your personal reservations and check-outs

Written by Mathilde
Updated over a week ago

🎥 Use Custody for long term equipment lend-outs

Use the Custody feature to create Check-outs without a due date

Written by Vincent
Updated over a week ago

Releasing custody of an item at a different location

How to allow users to release custody at a different location than the original one

Written by Jeroen
Updated over a week ago

🎥 Generating PDF documents

Create and attach Reservation checklists or Check-Out agreements to bookings

Written by Mathilde
Updated over a week ago

Equipment maintenance, inspections and repair

Plan maintenance, inspections and repair for your valuable equipment

Written by Vincent
Updated over a week ago

Booking Permissions 101

Use the Equipment access to prevent users without proper access from booking equipment they should not use.

Written by Andy
Updated over a week ago

Enable Booking Permissions

This is the first step to allow your user to reserve and check-out your item groups.

Written by Andy
Updated over a week ago

Create and Manage Your Item Groups

The item groups allow you to select the items you want to give booking permissions. In see articles, we will see how to create one.

Written by Andy
Updated over a week ago

Grant Booking Permission to Your Item Groups

With your newly created item groups, you can now activate the permission for your users, so you don't have to worry about user access.

Written by Andy
Updated over a week ago

Changing the location of an Item or Kit

How to update your Items' location in Cheqroom

Written by Mathilde
Updated over a week ago

Adding items' exact equipment room position

How to add each item's shelf or rack position in your inventory room or warehouse facility

Written by Mathilde
Updated over a week ago

How to Update the Equipment Geo Position?

Let's see how to keep track of your items. You can update the GPS position of an Item and see where it was scanned for the last time.

Written by Andy
Updated over a week ago

Checking equipment in at another location

Manage Items and Kits that are checked out at one location but checked in at another

Written by Vincent
Updated over a week ago

🎥 Generate reports from Cheqroom

Generate reports about your equipment usage

Written by Andy
Updated over a week ago

Calculate depreciation and book value of equipment

Know the expense cost and loss of value of your equipment at all times.

Written by Mathilde
Updated over a week ago

🎥 Syncing bookings to your existing calendar

Synchronize your reservation and check-out schedule to Google Calendar, Outlook or other calendar software with iCal

Written by Vincent
Updated over a week ago

The availability calendar view for items

Have a better overview of your equipment usage and planning across time with the Gantt chart

Written by Mathilde
Updated over a week ago

The availability calendar view for Kits

Have a better overview of your Kit usage and planning across time with the Gantt chart

Written by Mathilde
Updated over a week ago