CHEQROOM's key features explained

The CHEQROOM glossary

These are words you’ll commonly see when you use CHEQROOM

Written by Vincent
Updated over a week ago

🎥 Reservation overview

A quick overview of Reservations in CHEQROOM

Written by Vincent
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How to add equipment to your Bookings

How to add Items and/or Kits to Reservations or Check-outs

Written by Mathilde
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🎥 Creating a Reservation

How to make a Reservation or create a booking for the future

Written by Mathilde
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Closing Reservations

How to complete Reservations without converting them into Check-outs

Written by Mathilde
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Using recurring Reservations

Schedule the exact same equipment one-time or on a repeating basis

Written by Vincent
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Creating a Reservation Checklist

Create and attach a Reservation Checklist to each Reservation in CHEQROOM

Written by Mathilde
Updated over a week ago

Updating the title of a booking

Giving your Reservations and Check-outs a descriptive title so they are easily recognizable

Written by Vincent
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🎥 Check-out overview

A quick overview of Check-outs in CHEQROOM

Written by Vincent
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🎥 Creating a Check-out

How to make a Check-out or mark equipment that has been picked up from equipment room

Written by Mathilde
Updated over a week ago

Changing the details of a Check-out

Written by Vincent
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Extending a Check-out

Updating or postponing when equipment in a Check-out is due back

Written by Vincent
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Draft Reservations or Check-outs

An incomplete booking will be saved in CHEQROOM as a draft

Written by Mathilde
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🎥 How to complete a Check-in

How to complete a check in when bringing back your equipment

Written by Mathilde
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Handling partial Check-ins of equipment

Checking in only one or a few items of the total Check-out

Written by Vincent
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🎥 Adding custom fields to bookings

Add extra fields to your Reservations and Check-out

Written by Vincent
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Archiving old Reservations & Check-outs

Remove passed bookings from your Active List

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Viewing your own equipment booking schedule

Have a quick overview of your personal reservations and check-outs

Written by Mathilde
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🎥 Use Custody for long term equipment lend-outs

Use the Custody feature to create Check-outs without a due date

Written by Vincent
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Releasing custody of an item at a different location

How to allow users to release custody at a different location than the original one

Written by Jeroen
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🎥 Generating PDF documents

Create and attach Reservation checklists or Check-Out agreements to bookings

Written by Mathilde
Updated over a week ago

Equipment maintenance, inspections and repair

Plan maintenance, inspections and repair for your valuable equipment

Written by Vincent
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Navigating your public equipment list

This article shows you the basic functionalities of the public equipment list

Written by Jozefien
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Items overview

Written by Vincent
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🎥 Setting up a public equipment list

Learn how to configure, create and embed your equipment list

Written by Jozefien
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Customizing your public equipment list

How to customize your public equipment list to your liking.

Written by Jozefien
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Adding new Items

Adding new pieces of equipment to your inventory

Written by Vincent
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🎥 Keeping track of equipment state with Flags

How to mark items in your inventory that need cleaning, need maintenance, need repair, etc

Written by Vincent
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Organizing your equipment in categories

Storing different types of inventory under different categories so your equipment is easy to navigate

Written by Vincent
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🎥 Importing equipment from a spreadsheet

How to import assets from a CSV file into your CHEQROOM account

Written by Vincent
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Updating your equipment from the spreadsheet by using the import feature

How to update equipment via a CSV file into your CHEQROOM account

Written by Wendy
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Adding extra fields to Items

Add custom fields to your Items so you can add more information

Written by Vincent
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Attaching important files to equipment, bookings or contacts

Add attachments to your items, bookings or contacts

Written by Vincent
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Updating item information in bulk

Modifying many items in a single action by using the bulk edit panel

Written by Vincent
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Updating equipment images in bulk

Changing the picture for multiple items in a single click

Written by Vincent
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Removing an Item from your inventory

Deleting old, lost or broken items from your equipment list by expiring them

Written by Vincent
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Grouping Items together in Kits

The Kits module allows you to bundle items and track equipment that travels together in e.g. a flightcase

Written by Vincent
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Kits overview

Written by Mathilde
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Duplicating Items and Kits

How to copy your existing equipment instead of entering it again, one-by-one

Written by Vincent
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🎥 Keeping track of warranty dates

Stay on top of your equipment's warranty information across your inventory

Written by Vincent
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Changing the location of an Item or Kit

How to update your Items' location in CHEQROOM

Written by Mathilde
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Adding items' exact equipment room position

How to add each item's shelf or rack position in your inventory room or warehouse facility

Written by Mathilde
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Updating equipment geo position

Keeping track of the GPS position where an Item was last scanned

Written by Vincent
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Checking equipment in at another location

Manage Items and Kits that are checked out at one location but checked in at another

Written by Vincent
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🎥 Syncing bookings to your existing calendar

Synchronize your reservation and check-out schedule to Google Calendar, Outlook or other calendar software with iCal

Written by Vincent
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The availability calendar view for items

Have a better overview of your equipment usage and planning across time with the Gantt chart

Written by Mathilde
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The availability calendar view for Kits

Have a better overview of your Kit usage and planning across time with the Gantt chart

Written by Mathilde
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Using the reporting and data analysis tool

The reporting module provides an overview of your item- and check-out history

Written by Mathilde
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Calculate depreciation and book value of equipment

Know the expense cost and loss of value of your equipment at all times.

Written by Mathilde
Updated over a week ago